Overview
Each accommodation is loaded as a single product and has a specific pricing season and location. The location of the accommodation has to be within the radius of a created area in order to be displayed on the Planner.
In order to add inventory accommodations to modules or templates, they have to be created previously in the inventory.
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How to create inventory accommodation?
In order to load an accommodation, please make sure you have the following information available:
Description of the hotel
Exact address, location, and phone number
Net prices for all room types
Representative, high-quality pictures of the hotel (we suggest 3-6)
Steps to create an inventory accommodation
Go to Cockpit
Click on Inventory
Click on Products
Click on Accommodations - Own Inventory
Click on the button Create Accommodation to open the following screen and enter the required information.
Note: All required fields are marked with a *.
The Hotel search field, on the top of the mask, allows searching in the Nezasa hotel property list and allows to automatically manage the static hotel information such as description and pictures.
Note: If you want to use your own description and pictures for the accommodation, please ignore this field.
Add the Name of the Hotel
Choose the contracted Currency
Note: This is only possible while creating the accommodation. Once you click Save, the currency cannot be changed for this accommodation anymore.
Select the Star rating of the accommodation
Enter a Long Description
This description will be displayed in the hotel's detail view, inside Planner, as well as on the travel documentation. (Layout: with description)
Enter an Attribution
A shorter sentence will be displayed together with the long description, which can serve as additional information.
Add the Location
Adding the location is necessary to make sure that the accommodation is displayed and can be added to a specific stop. The location of the accommodation has to be within the radius of a created area in order to display on the Planner.
Click Save
After clicking Save, the draft of the hotel will be created and you will be redirected to a new page.
Note:
The field Key Sentence has been deprecated and does not show in the Planner or Travel Documentation.
The accommodation will not be created and the information won't be stored unless you click on Save. Only after clicking Save the draft of the accommodation will be created.
Important:
The currency cannot be changed after the accommodation is created. While the rest of the fields are open to being modified (in the draft and in future versions), the currency is considered integral data of the accommodation.
Adding Room Categories
On the tab Room Categories, various room categories can be added. There is no restriction to the amount.
Click on the Room Categories Tab
Click on Add Room Category
Enter the Name of the Room Category and hit OK. The entered room categories will appear on the screen.
Enter a Mini Description which should be displayed with the room category if required. (optional)
Select the Pricing Type
Price per Room
Price per Pax
Click on the small calendar icon to add a Stop Sell Date (optional)
Specific dates (i.e. single days and/or date ranges) where the service cannot be offered can be entered here.
Know more:
Create one Room Category with seasonality first. The season tables of the room categories are copied and only have to be entered once. When changing one of the season tables, all season tables are adjusted accordingly.
Learn more on how to create the inventory accommodation with occupancy pricing based on room types here.
Create Pricing Season
Know more:
Check out the How to create pricing seasons article to know the pricing season creation process.
Add Condition
After you have added a pricing season you will be able to add a condition to each season.
Clicking on the editing pen next to each season will allow you to define if a minimum stay is required for the room category and season.
Click on the edit pen
A pop-up window will open, where you can define the condition for Min. Stay.
The minimum is set to 2 nights per default. Change to the number of nights which are required.
Note: Changing it to a lower amount will result in an error when saving.
Click Save
Adding Special Offers
Know more:
Check out the How to add a special offer? article to know the creation process of special offers.
Adding Amenities
Know more:
Check out the How to add amenities article to know the creation process of single amenities and amenity groups.
Adding Pictures
Move to the Pictures tab to be able to add pictures to your accommodation. The tab is directly linked with the picture library.
Please Note
Pictures need to be uploaded to the Picture Library before they can be assigned to an accommodation.
Click on the Picture Tab
Click on the + to access the Picture Library
Select the pictures that you want to add to the accommodation and click on assign.
Click Save
Know more
We recommend uploading and adding at least min 3-6 pictures to your accommodation.
Miscellaneous
This tab provides a variety of informational attributes related to the accommodation inventory, like:
The Supplier and Operator for the respective inventory product - further details can be located in the Inventory Supplier Management article.
The Commission Category, already established by your TripBuilder administrator, which outlines the commission amount an agency receives upon the sale of this product. Go to the Agency Commissions article for more information.
The possibility to add Internal Remarks, where you can insert any necessary internal notes. Please note, this field is not visible to agent users or end consumers. For further understanding, the article Internal Remarks on Inventory Products offers in-depth information.
The Referencing Templates where the inventory product is included. Direct associations to each template definition and its overall status are presented.
An External Comment can be displayed to end users in the 'Remarks' section of an accommodation plan in Planer. This feature is typically utilised to inform travellers regarding any scheduled unavailability, maintenance, or construction work. Keep in mind, the external comments will only be visible provided the booking date precedes the expiration date.
Additional Tabs
Learn more about the use of the additional tabs in the following overview.
Topic | Description |
Cancellation Policies | Cancellation Policies can be created within the Settings and will appear in the drop-down menu. See here Or a custom cancellation policy can be defined and set directly on the product via the Add Custom Policy button. |
Tags | Tags can be used to distinguish products on the platform from one another. Additionally, to pull the information from the accommodation via our APIs. |
Translate | If the content is offered in various languages, this tab can be used to add the translation from your created content of the accommodation. Language options displayed there are based on the setup of your application. |
Integration | The integration is used to add the external ID and system information. |
Publishing Accommodation
Before an accommodation can be used in the Planner and added to a Module or Template, it must be published. The status of the accommodation is always displayed next to the defined accommodation name.
Next to the SAVE button, on the top right, you will see an action button with three dots.
Click on the Button
Click on Express Publish to publish the accommodation
The status of the accommodation will be set from draft mode to publish.
Display in Planner
Display of the selected accommodation in Planner:
Display of the accommodation on the accommodation overview list:
Display of the accommodation detail view: