Overview
Activities can be a fixed or exchangeable component of a tour. Each activity is loaded as a single product and has a specific pricing per season and location. In order to add inventory activities to modules or templates, they have to be created previously in the Inventory.
Within the Inventory, TripBuilder differentiates between two types of activities: Stop and Transit Activities. This article details the creation process of a Stop Activity.
Steps to create a stop activity
Go to Cockpit.
Click on Inventory.
Click on Products.
Click on Stop Activity.
Click on the Create Activity button.
A new page opens where you can enter the required information to create the new activity.
The following information can be entered:
Activity Type*
Standard Activity
Occupancy-Based Activity
Note: After saving, the Activity type cannot be changed.
Title*
Currency*
Note: After saving, the Currency cannot be changed.
Start location*
Star typing the desired start location and a list of suggestions is displayed. The location search is pulled from Google Maps.
Start Times*
The start time is required to correctly match all the components included before and after the activity. If the set start times shouldn't be displayed to the user in Planner, tick the box Hide Times for Travelers.
Please also consider the Buffer Times.
Duration* and Number of overnights*
Duration is calculated in 24 hours and decomposed on days, hours and minutes parts. For example an activity starting at 8 a.m. and ending at 10 a.m. of the following day is represented as 1 Day / 2 hours / 0 minutes / 1 Overnight.
Rental Car
If the activity needs a rental car, tick the box Requires Rental Car.
All required fields are marked with a *.
Click Save to create a draft of the activity and be directed to a new page with several tabs where you can further personalise your activity.
Description tab
After the activity is created, you're directed to the Description tab. The basic information that you previously added is displayed here.
The following additional settings can be applied:
Key Sentence
A short description of the activity (max 120 characters).
Display Settings
Select how the activity will be displayed in the Planner from the available options:
Don't show activity segments nor location markers on map
Show short description and location markers on map
Show activity segments minimized and location markers on map
Show activity segments expanded and location markers on map
Tour Info
Minimum Age: set a minimum age for the PAX in the tour
Private/Group Tour: define if it’s a private or group tour, set the PAX number and if the tour has guaranteed departure.
Physical Difficulty: define the physical demand of the tour
Relaxed
Easy
Moderate
Challenging
Extreme
Guide Information: add in which languages the guides are available
Tour Categories
Trip Type
Target Group
Theme
Cruise Description
If the activity is in a cruise, enable this option to adapt the description with cruise-specific wording (for example, "cabin" instead of "room").
Know more:
For more information about the Tour Info and Tour Categories fields, check out the articles
Tour Attributes and Tour Attribute - Categories, respectively.
Segments tab
The route of the activity is added on the Segments tab. An activity can have none or multiple segments.
Click on Add Segment to open a modal where you can add and edit a segment and enter the required information.
Be aware that, depending on the selected Segment type, the information to be entered may differ from Transfer, Activity/Highlight and Overnight (accommodation).
If you add an overnight segment, the accommodation information can be added and made visual for the user in the Planner.
Service Categories tab
On the Service Categories tab, various service categories can be added. There's no restriction on the number.
In the Service Categories Tab, click on Add Service Category.
Enter the Name of the Service Category and hit OK. The entered service categories will appear on the screen.
Enter an Included and/or Excluded Remark, which should be displayed in the activity (optional).
Select the Pricing Type.
Price per Group
Price per Pax
Included
Click on the small calendar icon to add a Stop Sell Date (optional).
Specific dates (single days and/or date ranges) on which the activity shouldn't be available can be entered here.
Note: Create a Service Category with seasonality first.
The season tables of service categories are copied to all service categories and only have to be entered once. When changing one of the season tables, all-season tables are adjusted accordingly.
Know more:
To know how to create a PAX and pricing seasons in the Pricing (Net, USD) field, check out the article How to create pricing seasons.
Amenities tab
Know more:
Check out the How to add amenities article to know the creation process of single amenities and amenity groups.
Pictures tab
In the Pictures tab you can add pictures to your activity. The tab is directly linked with the picture library.
Note: Pictures need to be uploaded to the Picture Library before they can be assigned to an activity.
To add pictures to the activity:
Click on the + to access the Picture Library.
Select the pictures that you want to add and click on Assign.
Click Save.
Additional tabs
Learn more about the use of the additional available tabs in the following overview:
Tab | Description |
Cancellation Policies | Cancellation Policies can be created within the Settings and will appear in the dropdown menu. See here. Or a custom cancellation policy can be defined and set directly on the product via the Add Custom Policy button. |
Tags | Tags can be used to distinguish products on the platform from one another. As well as to pull the information from the activity via our APIs. |
Translate | If the content is offered in various languages, this tab can be used to add the translation from your created content of the activity. Language options displayed here are based on the setup of your application. |
Miscellaneous | This tab is for internal use only. Here you are able to:
|
Integration | The integration is used to add the external ID and the system information. |
Publishing the activity
Before an activity can be used in the Planner and added to a Module or Template, it must be published. The status of the activity is always displayed next to the defined activity name.
Next to the Save button, on the top right, you will see an action button with three dots.
Click the three dots button and choose the Express Publish option to publish the activity. The status of the activity will be set from draft mode to Published.
Display in Planner
After adding the stop activity to a module or template, the activity is visible in the Main trip step in the Planner.
Click the activity card to open the details page, where you can select the start time from the dropdown and check the availability, price and PAX number.
Note: The displayed UI is PAX binding, meaning that it follows the standard search and book flow from TripBuilder for activities that, according to number and age of each PAX in the itinerary, determines which service category on activity applies and fits accordingly.