Overview
You can use accommodation ad-hoc components to add nights on hotels contracted outside the offer of TripBuilder (either inventory or live supply-based).
Steps to add accommodation ad-hoc
Open an itinerary in Planner.
Click on TO-Tools or TA-Tools.
Click on Ad-Hoc Components.
Click on + Add new Accommodation Ad-Hoc Component.
A new pop-up window opens.
The following accommodation fields are available for definition:
Name*
Stars
Stop*
Depending on your itinerary, this field can be automatically populated with the areas (and day references) as defined in the itinerary route (screenshot above).
CheckIn/CheckOut days*
Address*
The address from the hotel is either defined from Google Maps hints or by entering the address manually. In the latter case, the following fields are available:
Street
Post Code
City*
Country*
Description
Pictures from the hotel (not by room)
Room(s) and meal plan per room
Supplier
Net price/Sales Price*
Booking Status:
Open
On Request (RQ)
Booked (OK)
Cancelled
None (default value)
(*) Mandatory fields.
Once you've entered all details, click the Save button, resulting on:
The ad-hoc component is added to the itinerary.
The itinerary price is updated.
The accommodation component is visible in the Planner and Travel Documentation.
Once created, the ad-hoc component can be changed/updated.
Update ad-hoc accommodation in Planner
You can update an ad-hoc component in Planner, on the same screen previously used for its creation, by clicking on the pencil icon.
Update ad-hoc accommodation in Customer Care
When an ad-hoc accommodation component is added to an itinerary, the component is shown under the Service & Price List of the Itinerary in Customer Care:
Go to Cockpit.
Click on Customer Care.
Click on the Itinerary ID.
Go to the Service & Price List page.
On this page, you can find the ad-hoc components and all the other live components of the itinerary (rental cars, flights, transport, accommodation, activities as examples) and their main descriptive fields.
The accommodation ad-hoc component is displayed as any other component on the "Accommodations" list. A pencil icon on the right-hand side is available for its edition.
To apply changes to the component, click the edit icon, and a pop-up window opens:
All fields are editable except for Net Price and Sales Price, which are only presented for reference.
After editing, click the Save button.