Rental cars are used as connections in Templates. Each transfer is a single product and has a specific start and end location.
The pick-up and drop-off locations of a rental car have to be the same as the stops added to a template in order to select them properly.
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How to create inventory rental cars?
In order to load a rental car, please make sure you have the following information readily available:
Description of the rental car
Net prices for the rental car period (days)
Representative, high-quality pictures of the rental car (we suggest 2-6)
Steps to create an inventory rental car
Go to Cockpit
Click on Inventory
Click on Products
Click on Rental Cars
Click on the button Create Rental Car to open the following screen and enter the required information.
Note: All required fields are marked with a *.
Add the Name of the Rental Car
Choose the contracted Currency
Please note: This is only possible while creating the rental car. Once you click Save, the currency cannot be changed for this rental car anymore.
Click Save
After clicking Save, the draft of the rental car will be created and you will be redirected to a new page.
Note: The Rental Car will not be created and the information won't be stored until you click Save. Only after clicking Save the draft of the Rental Car will be created.
Important: The currency cannot be changed after the Rental Car is created. While the rest of the fields are open to being modified (in the draft and in future versions), the currency is considered as integral data of the Rental Car.
On the Descriptions tab, all the relevant information regarding the rental car can be added.
Click on Add additional Rental Car Locations
All pick-up and drop-off locations of the rental car can be added and edited here.
Note: The locations need to be the same as the stops added to a Template, where the rental car should be available for e.g. if the Template starts in Zurich, the rental car must have a pick-up location in Zurich.
Click on Add included and excluded items
Items or services that are included or excluded can be added here.
Use clear and short descriptions (e.g. Included: Mileage or Excluded: Fuel)
Note: The number of items is unrestricted, but the characters are limited to 120 per item.
ACRISS Car Classification (official PDF of ACRISS) is a widely used rental car classification standard that ensures the provision of accurate information when booking car rentals online.
Enter the ACRISS Code in the field to let the system automatically pre-fill the car classification information.
Or you can choose from the drop-down menu manually:
car category
car type
transmission type
fuel and if air conditioning is available
Also, the number of possible passengers and transportable suitcases may be selected.
Use the additional information field to add any additional descriptions.
Add Pricing Season
The Pricing tab enables product managers to define both price-related configurations and the actual price per time period.
The Pricing Type allows choosing between two methods for calculating rental periods:
Per Day (24-Hour Period): Charges are based on the completed 24-hour period during which the car is rented. The precise times of pickup and drop-off may influence the total rental cost.
Per Calendar Date: Charges are determined by each calendar day the car is rented, where the precise times of pickup and drop-off do not influence the total rental cost. This method simplifies billing by providing a consistent daily rate.
The Rate Type is defined by one of three values: General Rate, Group Rate or Flexible Individual Rate.
Finally, the actual rental car Pricing is defined according to seasons, as other inventory products.
Know more:
Check out the How to create pricing seasons article to know the pricing season creation process.
Note: Rental Cars must have a pricing season set, which is at least as long as the itinerary, to be available and displayed on the Planner. For example, a rental car with a price definition for 10 days will not be displayed for an itinerary with a 15-day duration.
Adding Amenities
Know more:
Check out the How to add amenities article to know the creation process of single amenities and amenity groups.
Adding Pictures
Move to the Pictures Tab to be able to add a picture to your rental car. The tab is directly linked with the picture library.
Note: Pictures need to be uploaded to the Picture Library before they can be assigned to a rental car.
Click on the Picture Tab
Click on the + to access the Picture Library
Select the picture that you want to add to the rental car and click on assign.
Click Save
Additional Tabs
Learn more about the use of Additional tabs in the following overview.
Topic | Description |
Cancellation Policies | Cancellation Policies can be created within the Settings and will appear in the drop-down menu. See here Or a custom cancellation policy can be defined and set directly on the product via the Add Custom Policy button. |
Tags | Tags can be used to distinguish products on the platform from one another and to pull the information from the rental cars via our APIs. |
Translate | If the content is offered in various languages, this tab can be used to add the translation from your created content of the rental cars. The language options displayed are based on the setup of your application. |
Miscellaneous | This tab is for internal use only. Here you are able to:
|
Integration | The integration is used to add the external ID and system information. |
Publishing Rental Cars
Before a rental car can be used in the Planner and added to a Module or Template, it must be published. The status of the rental car is always displayed next to the defined rental car name.
Next to the SAVE button on the top right, you will see an action button with three dots.
Click on the Button
Click on Express Publish to publish the rental car
The status of the rental car will be set from draft mode to publish.
Display in Planner
Display of the selected rental car in Planner:
Display of the rental car on the rental car overview list:
Display of the rental car detail view: